Privacy Policy
Last updated: 10/09/2025
This website belongs to AI BY DNA P.C. ("AI by DNA", "we", "our", or "us"). We respect your privacy and are committed to protecting your personal data in accordance with the General Data Protection Regulation (EU) 2016/679 (GDPR) and all applicable data-protection laws. This Privacy Policy explains how we collect, use, and protect your information when you use our website and related services.
1. Data Controller
AI BY DNA P.C.
Registered office: Leof. Kifisias 308, 15232, Chalandri, Attica, Greece
Email: [email protected]
Website: https://www.aibydna.com
2. What Personal Data We Collect and Why
A. When you contact us via the contact form or email
Data collected: Name, email address, and message content.
Purpose: To respond to your inquiry or provide information about our services.
Legal basis: Consent (Article 6 (1)(a) GDPR).
B. When you subscribe to our newsletter
Data collected: Name and email address.
Purpose: To send you updates about our services, events, or AI insights.
Legal basis: Consent (Article 6 (1)(a) GDPR).
You can unsubscribe at any time by clicking the link in any email we send.
C. When you collaborate or contract with us
Data collected: Identification and contact details (name, position, email, company), and billing data where applicable.
Purpose: To perform our contractual obligations and manage our business relationship.
Legal basis: Performance of a contract (Article 6 (1)(b) GDPR).
D. Cookies and analytics tools
Data collected: Technical information such as IP address, browser type, time spent on the site, and pages visited.
Purpose: To improve website performance and user experience.
Legal basis: Consent (Article 6 (1)(a) GDPR), except for strictly necessary cookies.
See our Cookies Policy below for more details.
3. Who Has Access to Your Data
Your data is processed only by authorized members of our team and trusted service providers who support our operations (e.g. website hosting, email services, technical maintenance). All partners operate within the European Union and are bound by strict confidentiality and data-protection agreements. We never sell, rent, or otherwise disclose your personal data to third parties for commercial purposes.
4. Data Storage and Location
All personal data is stored exclusively on servers located within the European Union (EU). We do not transfer your data outside the EU or the European Economic Area (EEA) under any circumstances.
5. Data Retention
We retain your data only for as long as necessary for the purpose it was collected:
- Contact form: until your inquiry is resolved (maximum 12 months)
- Newsletter: until you unsubscribe
- Contracts and invoices: as long as required by law (for tax and accounting purposes)
- Analytics data: up to 14 months
After these periods, your data is securely deleted or anonymized.
6. Your Rights
Under the GDPR, you have the right to:
- Access your personal data
- Rectify inaccurate or incomplete information
- Request erasure of your data ("right to be forgotten")
- Restrict processing
- Object to certain processing (including marketing)
- Request data portability
- Withdraw your consent at any time
To exercise your rights, contact us at [email protected].
If you believe your rights have been violated, you may submit a complaint to the Hellenic Data Protection Authority (HDPA).
7. Cookies Policy
Cookies are small text files stored on your device to help our website function and improve your experience.
We use:
- Necessary Cookies: Enable core website functions and cannot be disabled.
- Analytics Cookies: Help us understand how visitors use our site and improve its performance (activated only with your consent).
You can adjust your cookie preferences at any time through the cookie banner or your browser settings.
8. Security Measures
We implement technical and organizational measures to protect your personal data against unauthorized access, alteration, loss, or destruction, including encryption (SSL), firewalls, and restricted access controls.
9. Changes to This Policy
We may update this Privacy Policy to reflect changes in our practices or legal obligations. The updated version will be posted on this page with a revised "Last updated" date.
10. Contact Us
For any questions or requests regarding your personal data, please contact:
AI BY DNA P.C.
Email: [email protected]
Website: https://www.aibydna.com